The 5 prompts every city secretary should save.

Bookmark this page. These five prompts handle ~80% of repetitive drafting work that lands on a municipal desk.

Prompt / 01

Format Meeting Minutes

For raw notes from any meeting — council, planning commission, staff.

Turn these notes into formal meeting minutes.

Prompt / 02

Build an Agenda

From a loose list of topics into a properly structured agenda.

Format this list into a city council agenda.

Prompt / 03

Municipal Tone Rewrite

Strip emotion and make any reply sound calm, neutral, and official.

Rewrite this email in a professional municipal tone.

Prompt / 04

Plain-Language Summary

Long ordinances, policies, or contracts into something a resident understands.

Summarize this document in plain language.

Prompt / 05

Staff Report Generator

Bullet points to a one-pager that's ready to attach to a packet.

Turn these bullet points into a one-page staff report update.

Pro tip

One small upgrade

Add context before the prompt. Two extra lines change everything.

Better version

"You are a city clerk for a municipality of 40,000. Turn these notes into formal meeting minutes. Use neutral, professional tone. Clearly label motions, votes, and action items."